Employee Totals

The Employee Totals page displays the employee total results of a payroll preview.

This is part of the Preview set of pages that allow you to preview what your payroll would look like before you actually submit it for processing.

Depending on the contributions the company has chosen to pay, and those that the company has requested Dayforce to pay, you can obtain an estimated cost of this payroll to your company and the amount that needs to be remitted to Dayforce.

Note: This preview does not display service fees for processing the payroll.

The data on this page remains available until your next payroll preview request.

The employees are sorted based on the sort preference selected in the Employee List.

Each employee listed on this page is also a link to the employee's detailed hours, earnings, deductions and net pay calculation.

Tip: To quickly verify employee pay details and eliminate the need to click on individual employee names to open and view the current pay and year to date details, you can have a Payroll preview in PDF report added to your payroll. To add this service, contact your Customer Support Team. Service fees apply.

Prerequisites

Request a payroll preview.

Tasks

  1. Navigate to the Payroll Preview page.Closed From the Process menu, select Payroll Preview.

    Powerpay displays a message that explains how your payroll preview request is handled.

  2. Click the Request button.

    If you do not want to wait for your request to be completed, you can log off from Powerpay and return to the Preview page later.

  3. Click the Employee Totals button.

  4. Click the employee name link to open the employee details page to view detailed information for an employee.

Next Steps

Use this page to verify your payroll information.

Tip: Information on this page is view-only. To save a copy of this data to use while making any required payroll changes, click the Print link at the top of the Powerpay page.

Field Information

  • Summary of Payroll Activity - A general summary used to verify the numbers of employees getting paid, the numbers on leave, the ROEs issued, and the number of cheques and direct deposits that are scheduled for the pay period.

  • Active Employees - Displays all active employees on the payroll, even if they have no earnings entered. Verify that the pay for all active employees, including Gross Pay, Total Deductions, and Net Pay (cheques and deposits by Payment Type – Regular and Second are listed separately).

  • Employees Terminated or placed on Leave this pay - Displays employees with a status change that have taken place during this pay period. Confirm status changes and verify the pay for those employees, if any.

  • Manuals and Reversals - Displays all manual cheques and reversals entered on this payroll.
    To make changes to manual cheque data, open the Manual page.Closed From the Payroll menu, select Adjustments > Manual. For more information see, Record manual payments issued prior to this pay period.

    To make changes to reversal data, open the Reversal pageClosed. From the Payroll menu, select Adjustments > Reversal. For more information see, Reverse any incorrect payments issued prior to this pay period.

  • Employees on Leave prior to this payroll run - Displays employees who continue to have an On Leave status from a previous pay period. Verify that these employees are still on leave and are receiving no pay in the present pay period.

  • No current pay - Displays the employee’s name if the employee is active and receiving no pay. If this is not correct, enter hours and earnings for the employee on the Employee Timesheet page.

  • Negative Net Pay - Displays all employees with a net pay less than zero. This situation often exists when earnings are missed and dollar-value deductions are taken.

    If you allow the negative net pay, Dayforce takes the following actions:

    1. Marks the deductions PAID
    2. Takes note of the dollar shortage
    3. Reports the “excess deduction amount” on the Register Report.

    On the next payroll in which earnings are sufficient to cover the deductions, enter an excess deduction amount to be taken on the Deductions & Contributions page.Closed From the Payroll menu, select Regular Payment > Deductions & Contributions.

  • Gross Pay Exceeding Controls - Displays all employees with gross pay exceeding the controls requested on your payroll. The payment type is identified to further assist in your analysis. If the pay amounts are correct, submit the payroll for processing and these amounts are used.

    Since large amounts often exist because of keying an extra zero or missing a decimal, Powerpay warns you about these amounts. The Payment type (Regular and Second) is identified. If the gross pay amounts are incorrect, go back to the data entry pages to make any changes.

    To make changes to the net pay control amount, contact your Customer Support Team.

  • Net Pay Exceeding Controls - Displays all employees with net pay exceeding the controls requested on your payroll. If the pay amounts are correct, submit the payroll for processing and these amounts are used.

    Large amounts can exist due to the following reasons:

    • An extra zero was added or there is a missing a decimal point
    • Tax and other deductions were implemented incorrectly

    If the pay amount is incorrect, return to the data entry pages to make any changes.

    To make changes to the net pay control amount, contact your Customer Support Team.

  • Direct Deposits Exceeding Controls - Displays all employees with direct deposits exceeding the controls requested on your payroll. If the pay amounts are correct, submit the payroll for processing. The direct deposit is limited to the control amount, and the remainder is issued as a cheque.

    If the direct deposit amounts are incorrect, return to the data entry pages to make any changes.

    To make changes to the direct deposit control amount, contact your Customer Support Team.

  • Current Garnishment Deduction Listing - Displays employees with active garnishments and a current amount deducted.